Connect Windows Explorer to an Office 365 Sharepoint Library

This post will outline the authentication process and configuration necessary to access an Office 365 SharePoint Library via a mapped drive in Windows Explorer.

This information was originally posted on Spiceworks.com at http://community.spiceworks.com/how_to/show/4133-office-365-sharepoint-map-network-drive

1.

Login to the Portal http://portal.microsoftonline.com

Sign in to the SharePoint Online site by using your Office 365 credentials. Make sure that you click to select the Keep me signed in check box. This is important because you need to be (and stay) authenticated via the web portal to access the SharePoint document library via a mapped drive.

 
2.

Click Start, Right-click Computer, and then click Map Network Drive

 

 
3.

Click the “Connect to a Web site that you can store your documents and pictures” link, and then click Next two times.

 

 
4.

Type the site URL, click Next, and then follow the instructions in the wizard.

Depending on your permissions level you may need to map to a document library level

 
5.

Remove the tick from “automatically detect settings” in your proxy settings page (found in the connections tab in Internet options).

This Really makes a big difference to folder traversal in explorer.

Troubleshooting

If you encounter issues with the mapped drive disconnecting follow these steps

Make sure that you are authenticated to Office 365. To do this, follow these steps: 
1. Sign in to the SharePoint Online site by using your Office 365 credentials, and make sure that you click to select the Keep me signed in check box. 
2. Open a document library in Explorer View. 
3. Try to access the mapped network drive.

If you are authenticated to Office 365 and the issue persists, make sure that the entries for SharePoint are added to the Trusted sites zone in Windows Internet Explorer. To do this, follow these steps: 
1. On the Tools menu In Internet Explorer, click Internet options. 
2. Click the Security tab, click the Trusted sites zone, and then click Sites. 
3. Verify that the following entries are listed in the Websites list:

https://*.outlook.com  
https://*.sharepoint.com
https://*.microsoftonline.com
https://*.lync.com   

 If these entries are not present, add them to the Trusted sites list of websites. 

Make sure that the entries for SharePoint are added to the Local Intranet Zone in Windows Internet Explorer. To do this, follow these steps: 
1. On the Tools menu In Internet Explorer, click Internet options. 
2. Click the Security tab.
3. Click the Local intranet zone, click Sites, and then click Advanced. 
4. Verify that the following entries are listed in the Websites list:

*.microsoftonline.com
*.sharepoint.com
*.outlook.com
*.lync.com

If the above entries are not present, add them to the Local intranet zone list of websites.

You should now be able to map a drive to a SharePoint Library

You may also use the Open with Explorer feature in SharePoint while you have a Library open by clicking the Library tab and selecting the Open with Explorer button located in the Connect and Export section:

Open with Explorer

Open with Explorer

Product Spotlight: Windows SharePoint Services

SharePoint Services is a versatile technology included with Microsoft Windows Server 2008 that enables organizations of all sizes to increase the efficiency of business processes and improve team productivity. With tools for collaboration that help people stay connected across organizational and geographic boundaries, Windows SharePoint Services gives people access to documents and information they need.

wss1

Chief among the advantages of Windows SharePoint Services:

  • Provides a single workspace for teams to coordinate schedules, organize documents, and participate in discussions—within the organization and over the extranet.
  • Easily author and manage documents. SharePoint Services helps to ensure document integrity with the option to require document checkout before editing, provides the ability to view past revisions and restore to previous versions, and has the ability to set document-specific security.
  • Helps people and teams stay on task with a variety of communication features that let users know when actions are required or important changes are made to existing information or documentation, including announcements, sophisticated alerts, surveys, and discussion boards.
  • Provides creative forums for brainstorming ideas, building knowledge bases, or simply gathering information in an easy-to-edit format with new templates for implementing blogs and wikis (Web sites that can be quickly and easily edited by team members).
  • Increases productivity while mobile with enhanced support for synchronization; using Microsoft Office Outlook 2007 to manage document libraries, lists, calendars, contacts, tasks, and discussion board—even offline.

Built on Microsoft Windows Server 2008, Windows SharePoint Services also provides a foundation platform for building Web-based business applications that can flex and scale easily to meet the changing and growing needs of your business.  With a familiar, Web-based interface and close integration with everyday tools including the Microsoft Office system, Windows SharePoint Services is easy to use and can be deployed rapidly. Users can create workspaces and then publish, store, share, and keep track of information, workflow, and documents.

Windows SharePoint Services helps teams stay connected and productive by providing easy access to the people, documents, and information they need to make more informed decisions and get the job done. Enhancements in Windows SharePoint Services 3.0 make it easier than ever to share documents, track tasks, use e-mail efficiently and effectively, and share ideas and information.

Contact KTS today for additional details on how your business can benefit from Windows SharePoint Services!

See the rest of our latest newsletter here.

Using Blogs and Wiki’s in WSS 3.0

Using Blogs and Wikis in Business – link

Tips and Tricks – Using Blogs in Windows SharePoint Services 3.0 – link

Tips and Tricks – Using Wikis in Windows SharePoint Services 3.0 – link

Wiki While You Work – link

Bringing Web 2.0 to the Enterprise with the 2007 Office System – link